How To Become A Virtual Assistant

How To Become A Virtual Assistant - Featured

How To Become A Virtual Assistant

Are you tired of being broke and willing to earn extra cash at the comfort of your home, then it is time for you to have a career as a Virtual Assistant.

Here’s how!

A Virtual Assistant is an individual who offers administrative and technical support to individuals and companies who do not have enough hours in a day to have everything worked out, and is recommended as one of the five ways to automate your business. A VA can work from anywhere and does not necessarily need an office space.

How To Become A Virtual Assistant – The Benefits

How To Become A Virtual Assistant - Benefits

  1. Flexibility and independence

By becoming a Virtual Assistant, you have the freedom to choose the type of work, clients to deal with and create a schedule that fits your lifestyle.

Working as a VA gives you enough time to be with your friends and family and not worry about bosses who are always on your neck. A VA has the freedom to decide whether to work part or full time and who to work for (you are also free to select the pay rate you charge). In other words, you are your own boss!

  1. Ability to work from home

A Virtual Assistant has the privilege to work from home. You do not need to incur extra cost on transport expenses to and from work.  You are also able to work at the comfort of your own homes or anywhere you like, provided there is an internet connection.

As a VA, you do not have fixed schedules and you can select your own working hours by considering the appropriate time for you to work.

  1. Income potential

A Virtual Assistant typically earns a higher per hour wage than an administrative assistant performing similar tasks in a traditional office setting. Because businesses don’t have to pay any of many of the costs associated with hiring on site staff, these savings are reflected in the hourly rate that a VA can earn.

As a VA, you do not have a fixed income. You can decide select more projects and increase your income according to your availability.

How To Become A Virtual Assistant – Key Services

How To Become A Virtual Assistant - Services

A Virtual Assistant is capable of handling almost everything in the office from basic duties like receiving phone calls to more complex tasks. Among the duties that you can be assigned as a when workings as a VA are:

  • Online research
  • transcribing
  • data entry
  • data mining
  • setting up linked in groups
  • social media and marketing
  • calendar and diary management
  • editing and proofreading

How To Become A Virtual Assistant – What Do You Need To Start

How To Become A Virtual Assistant - Get Started

As much as being a virtual assistant does not require one to have an office space, you should have some equipment at your possession.

First, you need to create a space which will work as your office. It should be a quiet and designated workplace, free from destructions. The place should also be presentable in such a manner that you can comfortably have a video call with a client.

You also need a comfortable chair, personal computer or a laptop, with a strong internet connection.

Who Can Make A Great Virtual Assistant

How To Become A Virtual Assistant - Great VA

Note that not everyone can work as a virtual assistant. To become a successful VA, You need to be hardworking, determined and patient. You should possess several qualities to make stand out as the best VA.

Some of the most important skills include;

  1. Great personality

A good Virtual Assistant should love what he or she does, be a motivated and disciplined individual. They should be able to work like they really own the job.

A VA works with many different types of client in different industries so you should know how to handle each and every one of them.

  1. Excellent communication

As a Virtual Assistant, you will constantly be communicating with your clients on a daily basis .This means you should be able to have perfect communication skills. You should be in a position to listen carefully and understand what the client say and communicate clearly and effectively.

  1. Time management

You should be able to manage your time well and prioritize the most important tasks so as deliver your work within the time limit set by the client.

  1. Organizational skills

A Virtual Assistant should be organized. Clients do not want floppy disorganized output. VAs should organize themselves not only for the clients benefit but also for their own good.

How To Become A Virtual Assistant – Finding Your First Client

How To Become A Virtual Assistant - First Clients

The most important thing to note when starting out as a Virtual Assistant is that you should not only get into the career to earn some income but deliver quality. You should be willing to start small and the more clients you get, the more advanced you become in the career.

Patience is the key to get your first client.

You should also be very aggressive. Nobody will know you are a virtual assistant and come knocking at your door if you do not communicate. After you are well prepared and confident enough to work as a VA, then it’s time for you to consider getting clients. A virtual assistant can get clients from the following sources:

  1. Freelancing websites

You can get access to thousands of jobs that require virtual assistants in freelancing platforms.

Staring out as a VA can be quite difficult in these sites especially when you do not have any rating from previous jobs and potential clients can’t measure your performance. So when you get a client, work as per their expectations, follow all the instructions given and ask for clarifications on tasks you do not understand. Satisfy your clients and you can end up retaining them.

They will also give you good recommendations that will attract more clients. Among the platforms where you can find virtual assistance jobs include Upwork, Guru and Fiverr, freelancer and PeoplePerour.

  1. Social media platforms

Aggressiveness is the key to kick off your career as a Virtual Assistant. Market yourself on your Twitter, Facebook, Linkedin accounts or even on Instagram (mention something about virtual assistance when posting those photos) and you never know, somebody might be out there watching and you can end up being hired!

  1. Your network

You possibly have friends, relatives or neighbors who go through a rough day doing everything in the offices. Why not approach them and offer your services as a virtual assistant?

  1. Cold emailing

Cold pitching is simply sending a personalized email to someone after you check their website or blog. You can try your luck by cold pitching an individual when you realize they are hiring virtual assistants.

You might also want to consider reading our post on how businesses go about hiring Virtual Assistants!

How Can I Advance My Career and Get More Clients?

How To Become A Virtual Assistant - Get More Clients As a VA

Virtual assistance requires confidence and dedication.

The more you look for clients the more they come.

Write very convincing cover letters that will make clients think twice before ruling you out.

One of the best ways to get more clients is to do your work perfectly and leave clients satisfied and give you good ratings. Before embarking on a job, research the details and know how exactly the clients wants the job to be done.

When a client is happy with your work, they will highly recommend you to other clients.

How do I Effectively Manage my Time and Work?

How To Become A Virtual Assistant - Get More Clients As a VA - Manage time

First you should be able to set aside a number of hours that you will be working in a day. During these working hours, avoid distractions. Make sure your mobile phone is away from you and the TV is off.

To succeed in working as a Virtual Assistant from home, you really must set boundaries. You also need to prioritize your tasks. Start with the most simple duties then move on to the complex tasks. When working as a VA, don’t jump between jobs, pick on one niche and specialize in it. This saves a lot of time when looking for a job since you only need to type a keyword.


Becoming a successful Virtual Assistant does not just come overnight.

You must establish yourself first before reaping the benefits.

Since you are working from home with no supervision, you have to be dedicated and disciplined. Starting at times can be a bit challenging but don’t give up, always learn to be persistent.



Tony Hannah

Tony is the Head of Marketing and Customer Support at First Class Office Assistance. He puts together the majority of our blog posts and enjoys helping clients unlock their productivity by hiring VA's.